Exhibitor Information for Travel Distribution Summit, Asia
Exhibiting will enable you to network and give a space to hold brief meetings with the high level professional attendees. The busiest times for the Expo are during the conference breaks when all the conference attendees will be in the Expo area.
Contents
- Your Contacts
- Your Website
- The Gala Dinner
- The Venue
- Exhibition Floorplan
- Stand Allocation
- Exhibition Package
- Exhibition Staff
- Set-up Times
- Expo Times
- Break-down Times
- Exhibition Extras
- Accommodation
- Shipping
- Company Overview & Logo
- Advertisement
- Inserts
- Insurance
- Deadlines
- Finally
Your Contacts
There is an EyeforTravel team working on your event:
Expo & Event Logistics/Production/Adverts:
Julia Savage
+44 207 375 7155
julia@eyefortravel.com
Event Director/Speakers:
Reece Gladstone
+44 207 375 7500
reece@eyefortravel.com
Sales:
Paul Lane
+44 207 375 7597
paul@eyefortravel.com
Your Website
As per your Exhibition agreement please display one of these buttons in a prominent position on your web site.
And link them to: http://www.eyefortravel.com/tdsasia2007
Gala Dinner
Eyefortravel will be holding a Gala Dinner after the Networking Drinks party on the 13th of March. The cost is $100 pr head. If you would like to attend the dinner please register prior to the event here.
The Venue
The Conference and Exhibition are being held in the Level 2 Foyer at the Suntec Convention Centre.
You can also obtain more details from the Convention Centre.
Address:
Suntec Convention Centre
1 Raffles Boulevard
Suntec City
Singapore
039593
Telephone: (65) 6337 2888
Fax: (65) 6825 2222
Web: http://www.suntecsingapore.com/index.pl
Venue Contact:
Christina Quek
Event Manager
Telephone: +65 6825
Fax: (65) 6825 2222
Email: christina.quek@suntecsingapore.com
Stand Allocations
All stand allocations will be done on a first come first served basis and can only be guaranteed once we have received a signed copy of the Exhibitor Contract. Where possible, EyeforTravel will try to give you your first choice but if this is not available we will offer you the next best alternative.
Expo Package
The following is included in your package:
- 1 Tabel
- 2 Chairs
- Waistepaper Bin
Also included is:
- Two Exhibitor Staff passes (access to exhibition area only)
- Company Overview (50-100 words), Logo (eps format) & URL in Show Guide
- Exclusive access to the online Contact Centre pre and post event
- Discounts on all new EyeforTravel advertising services
- Discounted advertising in official show guide
- Listing and description on show website
- 2 free exhibitor passes
- Heavily discounted conference passes
- Unlimited complimentary visitor tickets
- Listing on visitor promotional materials
- Pre-show marketing support
Additional equipment orders, Telephone and Internet Connection as well as Audio Visual equipment need to be ordered separately with the hotel. Please see the Exhibition Extras section below for information on how to order these.
The exhibition space is yours to do with as you choose. Some exhibitors will bring pop-up stands of their own. The only restriction is that whatever you bring must fit within your allocated space.
Expo Staff
As an exhibitor, you are also given two Exhibit Staff Passes to allocate to those you intend to man your stand. Please note these do not include access to the main conference.
Please inform Julia Savage, or +44 207 375 7511 by Wednesday 28th February of the full name, job title and email address of the people from your company obtaining these tickets so that we can send them confirmation. If we do not receive the names by this date then there will be no badges available at the registration desk.
Should you require additional exhibit passes or discounted conference tickets, these may be charged per additional person. Please contact Paul Lane on the details above for more information.
Expo Times
Please find below the exhibition opening times. These may change slightly closer to the event. EyeforTravel will inform you of any changes via an email.
Tuesday 13th March
8:00am - 19:00pm
Wednesday 14th March
9:00am - 17:00pm
For your information, the busiest times will be during the coffee breaks, lunches and cocktail reception when conference attendees are able to walk the Expo floor. A timed program with exact timing of the breaks will be sent to you closer to the event
Set Up Times
Monday 12th March
18:00pm - 19:00pm
Tuesday 13th March
7:00am - 8:00am
Tuesday 13th March is an additional set up day to allow exhibitors to finish up; all exhibitors are required to begin set up on Monday 12th March. All exhibits must be set by 8:00am on Tuesday 13th March to be ready for the registration coffee break.
If you are shipping packages in advance it is advisable that you or a colleague arrives in advance, to ensure everything you have sent has arrived. It is important to bring the tracking numbers for the unlikely event a package need be traced.
Break Down Times
Wednesday 14th March
16:00 - 17:00
The area must be cleared of equipment and rubbish by 17:00:00 on Wednesday 14th March. Anything left after this time may be disposed of by the facility unless prior shipping arrangements have been made.
Important: In fairness to your fellow exhibitors and Expo attendees, and in the interest of maintaining the integrity of First Conferences' exhibitions, no one will be permitted to disassemble or remove their exhibit in whole or in part prior to the scheduled beginning of break down on Wednesday 14th March.
Exhibition Extras
Audio Visual Equipment
For all Audio Visual requests please contact:
Christina Quek
Telephone: +65 6825
Fax: (65) 6825 2222
Email: christina.quek@suntecsingapore.com
NB. Additional Audio Visual Equipment will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order.
Electrical Services
If you wish to order electricity for your stand, please contact:
Christina Quek
Telephone: +65 6825
Fax: (65) 6825 2222
Email: christina.quek@suntecsingapore.com
NB. Electrical services will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order.
Internet & Phone Access
Christina Quek
Telephone: +65 6825
Fax: (65) 6825 2222
Email: christina.quek@suntecsingapore.com
NB. Internet & Phone access will be charged extra to the exhibiting company. Please ensure you supply credit card details when placing your order.
Extra Furniture for Exhibition Booths
Pico Art international can be contacted to order any extra furniture for your booth. Please contact Serene Direct to get order forms and a price list. Shipping can also be arranged through this company.
Mabel Chia
Senior Account Executive
Pico Art International Pte Ltd
DID : (65) 6290 5658
Fax : (65) 6290 5902
Mobile : (65) 9746 8825
e-mail: mabelchia@pico.com
Accommodation
We have negotiated a preferential room rate at Conrad Centennial Singapore. This is only available until Monday 12th February so early booking is advised. Please print out the booking form, and send it to the contact details given on the form.
Shipping
All shipping is to be organized and paid independently by the exhibitor. If you are shipping in advance it is STRONGLY ADVISED to pre-arrange for return shipping from the venue, before attending the exhibition. It is also important to bring TRACKING NUMBERS with you in the unlikely event a package needs to be traced. Please also bring all necessary packing and shipping materials with you.
It is not the responsibility of EyeforTravel to arrange shipment although we will be on hand to offer advice.
All shipping should be sent to Suntec Convention Centre and should arrive no earlier than: (otherwise the hotel will charge a storage fee per day per delivery) and no later than: Monday 12th March
For your convenience I have created a Shipping Label, which must be printed out and attached to all exhibition material boxes.
Company Overview & Logo
Exhibitors each get a 50-100-word overview and their company logo in the EyeforTravel Show Guide.
Overview
This is strictly 50-100 words (no more). The idea of the overview is to simply give a brief description of your company 'products & services'.
Company Logo
Your company logo must be saved in an EPS format and saved in outlines.
Please submit your company overview together with your company logo to Julia Savage - julia@eyefortravel.com as soon as possible but before Friday 16th February at the very latest.
EyeforTravel will not be responsible if your logo and overview is not received in time or in the right format. We also reserve the right to change your company overview if it is longer that 100 words.
Advertisements
The Show Guide will be produced in 210mm by 290.7mm (A4) , our designer has asked that all artwork be produced to this size. Please supply electronic artwork as a Press Optimized PDF with the fonts embedded.
A COLOUR RUN-OUT OF THE AD MUST ALWAYS BE SUPPLIED WITH ELECTRONIC FILES. IF THIS IS IMPOSSIBLE A FAX IS REQUESTED TO MATCH FONTS FOR PAGE LAYOUT.
Also note the following:
If the advertisement is to cover the overall page, it should be supplied with crop marks and bleed of at least 3mm.
Delivery address for hard copies:
Julia Savage
First Conferences Ltd
7-9 Fashion Street
London
E1 6PX
Tel: +(0) 20 73757500
Fax: +(0) 20 73757511
Delivery address for electronic files: julia@eyefortravel.com
Deadline for receiving artwork is Wednesday 28th February
If we do not receive your advert by the deadline stated or in the wrong format, we cannot ensure it will be in the showguide.
Inserts For Delegate Packs
If you have opted for an insert as part of your Expo package, please note that they must arrive at the venue during business hours by Monday 12th March at the very latest!
It is also important to bring the TRACKING NUMBERS with you in the unlikely event a package needs to be traced.
If you are unsure whether your package includes an insert then please refer to your contract or contact Paul Lane directly.
Insurance
Whilst we will take every precaution to protect your property during the event, we are not responsible for any loss or damages and recommend that you obtain insurance coverage.
Such insurance is available through our insurer, Insurex Expo-Sure, who will be happy to provide you with a quote. You may contact Muriel Semple Tel: +44 (0) 1892 511 500
You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties, and you may wish to protect your investment against abandonment, cancellation or curtailment of the event due to reason beyond our control.
Deadlines
For your convenience I have put together a Check List with exhibition deadlines. It is important that you work to these deadlines:
| Due Date | |
| Accommodation | Monday 12th February |
| Advertisement | Wednesday 28th February |
| Company Logo (eps format) | Friday 16th February |
| Company Overview (100 words) | Friday 16th February |
| Exhibitor Extras | Wednesday 28th February |
| Standholder Passes List | Wednesday 28th February |
| Exhibition Stand Material Shipment | Friday 9th March |
| Inserts into delegate packs | Monday 12th March |
Finally
We are very excited to have you participate in this year's Travel Distribution Summit, Asia and the team wish you the very best of success at the event.